The
IRS does not allow deductions for estimates of mileage. Mileage records must be meticulously
maintained. The preferred method of
maintaining mileage records is in a mileage log or calendar. This documentation of mileage must be made
contemporaneously in order to be accepted by the IRS, not reconstructed at a
later date if you happen to be audited.
Only legitimate business purpose miles are deductible. No matter your profession, commuting miles
are never deductible.
Commuting
is the distance traveled between your home and your regular place of
work. These commuting miles are never
deductible regardless of your method of transportation. In order to deduct business miles you must be
driving for business purposes outside of your regular commute. If you have a qualified home office and this
home office is your primary place of business then you may deduct driving from
your home to meet with clients. If you
have a regular office outside of your home, you may deduct the travel from your
regular office to your client meetings.
If
you have no regular office and no qualified home office, the location of your
first business contact is treated as your commute and then the additional business
miles for that day will be deductible, minus the drive home. Mileage between your last business stop and
your home are also considered commuting miles.
Therefore, if you only went to one business location per day, you would
have no deductible mileage.
There
are many apps available for smart phones that can help you track your mileage unless
you prefer the old fashioned paper log book.
Just remember you must include the business purpose of the meeting along
with the name, date location and total business miles no matter what method of
tracking you choose.
You
must also document your total miles driven throughout the year, you must have an odometer reading for the beginning of the year or the date you place your vehicle in service for the tax year and an ending mileage for the tax year or date you dispose of the vehicle. It is best to have
an odometer reading from an external source such as a repair shop. Try to get your oil changed, tires rotated,
or smog checked as close to the first of the year as possible.
This
business mileage deduction can really add up at the 2013 standard mileage deduction
rate of 56.5 cents per mile. If you
choose to use the actual expense method, you still need to maintain this
mileage log because only the percentage of business use of your vehicle
qualifies for this actual expense deduction. This deduction can be a substantial business
expense. If you only drive 100 miles per
week for business, that is almost a $3,000 deduction. How much do you drive for business? Is it worth the few minutes it takes to
document?